Writing speeches has been an art practiced for long by humans, whether for presentation at personal events, government functions or business fora and so on, it hold its special space in the order of events’ programs. And it might be contracted to an independent writer or the speaker does the bit personally. There is no fast rule to discharging on this task. Like other forms of writing, it takes its root from the thought of the writer. And since the listeners of such speeches are humans, they too must have the feel that it is communicative enough to be seen that way.
But before then, what the speech writer must have within his or her reach is a blank page- a writing sheet. This is where the ideas are scribbled as they flow. It might seem a daunting task for starters but persistence in it can indeed pay off, most definitely.
To write a speech, planning is a must. Due research into the subject matter of the speech helps gather the particular things associated with the speech in terms of facts, figures, records, people etc. This is the compass to your navigation through the sea waters. You decide the content materials- what should go into the speech and those not necessary.
The Occasion of a speech delivery has a major role to play and the first in the order of arrangement. Without an idea of where the speech is to be delivered won’t help the writer get all there is to go into it. So, it hampers the writing process so much as it limits the relevance of writing.
There need for a Speech theme. With a theme in mind, one can hold a particular subject matter in view and the whole message centers on it.It also aids in collection of supporting details to build up a memorable speech. Adopting a proper theme gives insight to the choice of usage of right quotes, imageries, opening statements etc.
Again, one of the demands of a good speech delivery is the Audience and should be treated with due considerations. Since without the audience, there is no speech delivery. It takes two to tangle.Then, it is inseparably significant to know the audience along the lines of their common features- likes, nature, associations, background if you can- and in fact you must get.You would do well with these information going into writing your speech. This helps to engage them throughout the delivery period; leave a lasting impression on them; and the speech becomesa talk of the town afterwards.
Now comes the task of writing the speech. Writing too needs to be planned. This is because a lot of materials will go in,nonetheless, but in a relevant and organized manner. Before writing, due consultations with relevant personalities, documents etc must have gone ahead of the writing and the writer too, must have drawn a checklist (plan) which serves as a guide to whether the task is well done or not.
In writing a speech therefore, a structure must be in focus. By structure, we mean a beginning (introduction), middle (body) and end (conclusion). The introduction leads into the body and comprising the first sets of statements the speaker lets out to the audience, so it must be catchy and engaging all through his or her presentation. One can do well starting with a question, quote, proverb, historical fact etc.
The body is the largest part of the three. It has the details and supporting comments. It is very important one’s thought congeal as an entity. All the features of writing like organization, coherence, unity mechanical accuracy and expression must be ensured to keep the speech a flowing, interrelated and fitting piece.
To conclude, one must ensure emphasis is laid on earlier comments in form of summary or reminder. It is the custom, by so doing, to make the speech one that would last long in the memories of the audience.
Beforehand, the speaker need to make his outline, which is the orderly arrangement of points from where the draft will be written. Outline of course, gives direction or key points or stage of the writing and it helpsone ride on guided. Never stop at the first draft but proceed to the second draft, where necessary corrections could be done in the previous draft.
Getting feedback is next. Never write your speech and take it up like that. You need a critique of that. There must be a third eye somewhere to help you see what yours cannot see. Errors of grammar, appropriate humour and topic, omissions etc should be fixed before hitting the stage.
Now at the final version of speech writing, it is necessary one go through it again for all certainty.This enables one have that last shot at it; yes this can help locate unseen errors lurking somewhere and waiting to up-shoot when least expected- especially during delivery.